Overview

First LEGO League Singapore is a leading STEM robotics competition platform encouraging young innovators to explore science and technology through hands-on robotics challenges. They organize annual tournaments, workshops, and events for students and educational institutions across Singapore.

The client required a scalable online system to manage their annual competition registrations, membership programs, event bookings, and tournament results in one centralized digital platform.

Client:
Duck Learning
Industry:
Education
Services:
Web design, Web development, Payment and API integrations

Project Objectives & Requirements

  • Build a fully functional event booking platform to manage online registrations, payments, and capacity control.

  • Custom tournament management module to register participants, track participation, calculate scores and publish results.

  • Membership system generating a custom membership ID card valid for 1 year with automated renewal notifications.

  • Dashboard for admins to manage participants, events, and results efficiently.

  • Provide a modern UI/UX design aligned with brand identity for students, parents, and educators.

  • Enable automated communications (email confirmations, receipts, membership renewal reminders).

  • Deliver a performance-optimized and secure WordPress solution with scalability for high-traffic registration periods.

Challenge

  • Integrating multiple complex functionalities (events, membership, tournaments) into a single WordPress framework.

  • Managing high concurrent user load during tournament registration periods.

  • Creating a custom scoring & ranking system capable of calculating results and displaying top 5 winners.

  • Automating membership generation with unique QR-coded ID cards.

  • Ensuring error-free payments, confirmations, and user tracking for large numbers of participants.

Solution

Component Technology
CMS WordPress
Event Booking Event Espresso
Payment Gateway Stripe / PayPal
Membership System Custom PHP/WordPress Plugin
Tournament Module Custom-built WordPress Extension
Email Automation WP Mail SMTP + Custom Template Engine
Hosting & Performance Optimized VPS + Caching Layer (Redis / LiteSpeed)

Major Functional Modules:
1. Event Booking System
Developed using Event Espresso to enable:

  • Online event registration & ticketing

  • Payment gateway integration for secure transactions

  • Custom forms for individual & team registrations

  • Automatic booking confirmation and invoice generation

2. Custom Tournament Management Module:
Designed & developed a complete tournament workflow:

  • Participants registration with team and school details

  • Admin panel to enter scores and team performance results

  • Automated scoring logic to calculate ranking

  • Public leaderboard displaying results and Top 5 winners

  • Historical records storage and export option

 

3. Custom Membership Card System:

  • Unique membership ID generated for each user

  • Printable digital membership card with Name, ID, Validity, QR code

  • Automated 1-year validity tracking and renewal reminders

  • Admin management view to verify members and update status

 

4. Fully Responsive UI/UX:

  • Custom WordPress theme optimized for accessibility and mobile engagement

  • Simplified competitor registration flow for parents, students, and schools

  • Gamified visual design experience suitable for children & educators

Results

Business Impact & Results

Before Project

  • Manual registrations using spreadsheets & email

  • Errors in participant records & payment tracking

  • Time-consuming score calculations and result publishing

  • No online membership system

After Implementation

Outcome Impact
Automated digital registration Reduced workload by 80%
Online payment integration Increased registration efficiency
Digital tournament scoring Eliminated manual errors
Membership portal Improved community engagement
Real-time leaderboard Increased event transparency and excitement
Faster event administration Improved operational efficiency

How We Helped Achieve Business Goals

  • Digital transformation of an entirely manual system into a streamlined online platform.

  • Provided a scalable technology foundation supporting future expansion and additional events.

  • Enhanced user experience for students, parents, teachers, and organizers.

  • Strengthened brand trust with transparent scoring and professional online presence.

  • Enabled automated communication workflows reducing admin dependency.

Conclusion

The First LEGO League Singapore events booking platform successfully transformed competition management from manual operations to a fully digital workflow. Our custom-built WordPress solution integrated event booking, membership, and tournament scoring into one robust system, enabling the organization to manage large-scale events with efficiency and accuracy.

This project showcases our expertise in WordPress engineering, custom plugin development, automation workflows, and performance-optimized event management systems, directly contributing to improved operational productivity and enhanced participant experience.

Project Highlights

  • Fully custom WordPress solution with integrated automation

  • Unique membership card and yearly renewal system

  • Custom tournament and leaderboard component

  • Optimized for performance and high traffic

  • Seamless and secure payment support